How to Setup a Professional Email Address with Gmail and G Suite

After creating a website, the first thing every business owner needs is a professional email address with their business name in it.

A professional email address will help you win trust when dealing with other businesses and customers.

G Suite is Google’s productivity suite that allows you to use Gmail with your own professional email address. In this article, we will show you how to setup a professional custom branded email address with Gmail and G Suite.

Setting up professional email address with G Suite and Gmail

What is a Professional Email Address?

A professional email address is the one that has your business name in it. For example, john@myphotostudio.com is a professional email address.

Email accounts on free email services like john.photographer@gmail.com are not good for business because they do not look professional. Your customers and other businesses will find a professional email address more trustworthy.

For a professional email address, you will need a domain name and a website. We have step by step guides on how to choose a domain name and how to quickly make a website.

If you already have a domain name and a website, then you are all set to have your own professional email address.

Why Use G Suite for Professional Branded Email Address?

You might be thinking why use G Suite when most WordPress hostingcompanies offer unlimited email accounts with your own domain name?

Email is one of the most important communication tool for business owners. If you miss an important email, then it can hurt your business.

Most web hosting email servers are unreliable, restrictive, isolated, and less secure. You wouldn’t even know if the email you sent was actually delivered.

This is where G Suite and Gmail comes in.

Gmail is the industry leader in email with 1.5 billion monthly active users. G Suite is Google’s productivity app suite for business owners which includes Gmail and is already used by over 4 million businesses and 80 million students / educators.

G Suite works with your own domain name, which allows you to use Gmail to create your professional branded email address.

Here are some of the benefits of using G Suite and Gmail for a professional email address:

  • Professional business email address on your own domain.
  • Gmail’s rock solid security and spam filters.
  • 30 GB – Double the storage of a free Gmail Account.
  • Manage email even when offline using Gmail app on mobile devices.
  • Works anywhere web, mobile, tablet, you name it.
  • Works great with Outlook and can even sync old Outlook accounts.
  • Each user can have up to 30 email aliases.
  • Use Google Calendar, Google Hangouts for chat, video, and voice calls on your own business email address.
  • No advertisements and 24/7 professional support whenever you need help.
  • Works seamlessly with your WordPress site.
  • Most important of all, high deliverability, no delays, no ending up in spam folder.

Now that you know why using G Suite for professional emails is important, let’s take a look at how to set up a branded professional email address with G Suite.

Editor’s Note: We use G Suite for all of our professional email addresses and can honestly say it’s the best.

Setting up a Professional Email Address with Gmail (G Suite)

First you will need to signup for a G Suite account.

It costs around $5/month for each user. If you pay annually, then you get 2 months free ($50/year per user).

G Suite also offers a free 14-day trial, which allows you to test drive everything before you make up your mind. Basically its all the powerful features you’re used to of Gmail, Drive, Calendar, etc (but now it’s for your business).

Simply visit the G Suite website and click on the Get Started button for the plan you want to use.

Get started with G Suite

Next, you need to enter your business name, the number of employees, and the country where you are located. You can choose just yourself for 1 user account, or choose the number of employees.

Choose users

Click on the next button to continue.

On the next step, you will be asked to enter your personal contact information including name and email address.

Enter contact info

After that, you will be asked to choose a domain name. If you already have a domain name, then click on ‘Yes I have one I can use’. Otherwise, click on ‘No, I need one’ to register a domain name.

Choose domain name

If you need to register a new domain name, then you will be charged separately for registering a new domain name (tip: here’s how to register a domain name for free).

If you are using an existing domain name, then you will need to verify ownership of the domain name. We’ll show you how to do that later in this article.

In the next step, you will be asked to create your G Suite user account by entering a username and password.

This username will also be your first professional email address, so you need to choose a username that you want to use as your professional email address.

Create your first G Suite user account

You have successfully created your G Suite account. You can now click on the ‘Go to Setup’ button

G Suite account setup completed

On the setup screen, you will be asked to add more people to your account. If you want to create more accounts for your employees or departments, then you can do that here.

You can also just click on ‘I have added all user email addresses’ and click on the next button.

Remember, you can always add more users to your account and create their email addresses later when needed.

Successfully added users

If you registered your domain name elsewhere, then you will now be asked to verify your ownership of the domain name.

After that you will see a HTML code snippet that you need to add to your website.

Copy meta tag to verify your ownership of domain name

There are other ways to verify your website ownership as well. You can upload a HTML file to your website using an FTP client or file manager app in your hosting account dashboard.

If you don’t have a website, then you can use also use the MX Record method. You will see step by step instructions to do that once you choose this method.

For the sake of this tutorial, we are assuming that you already have a WordPress blog, and we will show you how to add the verification HTML code snippet in WordPress.

Switch to the WordPress admin area in a new browser tab to install and activate the Insert Headers and Footer plugin. For more details, see our step by step guide on how to install a WordPress plugin.

Upon activation, go to Settings » Insert Headers and Footer page and paste the HTML code you copied from G Suite under the ‘Scripts in Header’ section.

Site verification code for G Suite and Gmail

Don’t forget to click on the ‘Save’ button to store your settings.

Now switch back to your G Suite setup screen and click on the checkbox that says ‘I added the meta tag to my homepage’.

Domain verified for professional email address with G Suite and Gmail

Next, you will be asked to enter MX record entries for your domain name.

Note: You only need to add MX records if you have an existing domain name and website. Users who registered their domain names via Google, don’t need to add MX records.

Since your domain name is not registered with Google, your emails will reach your domain name, but not to the Google servers.

You will need to set up the right MX records on your domain name settings, so Google’s servers can send and receive emails for your business.

To do that, you will need to login to your web hosting account, or your domain registrars account.

We will show you how to add MX records in Bluehost, but the basic concept is the same on all hosts and domain registrars. Basically, you will be looking for DNS settings under your domain name.

Login to your Bluehost hosting dashboard and click on ‘Domains’. On the next page, select your domain name and then click on the ‘Manage’ link next to DNS Zone Editor option.

Domain settings

Bluehost will now open your DNS zone editor. You need to switch back to your G Suite setup screen and check the box that says ‘I have opened the control panel of my domain name’.

It will now show you the MX records that you need to enter. You will also see a link to the documentation which shows you how to add these records to dozens of hosting and domain services provider.

Here is how you will add this information to your Bluehost DNS settings:

Adding MX records to your domain name

Click on ‘Add Record’ button to save it. After that, repeat the process to add all five lines as MX records.

Once you are finished, switch back to G Suite setup and check the box next to ‘I created the new MX records’.

MX records created

You will be asked to delete any existing MX records still pointing to your website hosting or domain name registrar.

To do this, you need to switch back to your DNS zone editor and scroll down to the MX records section. You will see the MX records you created earlier along with an older MX record still pointing to your website.

Delete old MX record

Click on the delete button next to the old MX record to delete it.

After that, switch back to the G Suite setup screen and check the box that says ‘I deleted existing MX records’.

Save MX records

You will now be asked to save your MX records. For some providers, once you add MX records they are already saved, for others you may need to manually save MX records.

Once you have saved MX records, check the box that says ‘I have saved MX records’ in G Suite setup.

Verify domain setup

After that, you need to click on ‘Verify domain and setup email’ button to exit the setup wizard.

Using Your Professional Email with G Suite and Gmail

Your email account works like any other Gmail account. You can access it by visiting Gmail Website and sign in with your email address, e.g. john@yourdomain.com.

You can also manage your G Suite account by visiting the admin console.

G Suite admin control panel

This is where you can add/remove new users to your domain name. Each of your users will have 30 GB storage and all the same features, but they will not have access to the admin console. You can remove those users at any time you want.

Troubleshooting G Suite Domain Setup

It is likely that your web host may not be using a dashboard like we have shown in the screenshots above.

G Suite has detailed documentation for many of the popular web hosting and domain registration service providers. Visit, set up MX records (Hosts specific steps) page and then locate your domain registrar or web host from the list.

If you do not find your service provider in the list, then you can ask them directly to help you setup G Suite for your domain name.

We hope this article helped you setup a professional email address with G Suite and Gmail. You may also want to see our list of 19+ free Google tools every WordPress blogger should use.

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Original: https://www.wpbeginner.com/beginners-guide/how-to-setup-a-professional-email-address-with-gmail-and-google-apps/

How Blockchain is changing the way we do business?

Blockchain technology is gradually transforming peer-to-peer interactions in the digital world, disrupting traditional processes across almost all industries. Corporations including IBM, WalMart and Nestlé now look toward this new technology to improve on current systems.

Blockchain for business

Blockchain technology is a distributed ledger that eliminates information and data manipulation, while providing unparalleled transparency over an individual trade by making the accounting in any given transaction reviewable, and therefore public.

All parties involved can access the blockchain, which updates at specified intervals, for instance, the Bitcoin blockchain updates every ten minutes. This minimizes data or clerical issues usually encountered in manual processes. Blockchain technology, via automation of processes and protocols, removes the middleman or trusted third-parties. Companies and businesses are then afforded lower costs in reduced transaction fees and assurance that the most efficient track between end-user and end-user is achieved.

Blockchain platforms typically, if not allow, have their own Graphical User Interface in the form of a wallet application. Consumers use wallets in order to purchase items and exchange cryptocurrency, perhaps in exchange of Bitcoin and other cryptocurrencies.

Complexities of Blockchain technology

There are currently hundreds of applications using blockchain technology. The blockchain can be a massive system wherein applications can unfold, or execute. To build software, developers must have knowledge and understanding of mathematics, coding, specifically in the Solidity language as well as cryptography.

However, the technology is now developing hurdles to these barriers of entry, especially in the realm of smart contract technology, an application for Blockchain.

Ethereum

Lately, Ethereum is easily associated with blockchain technology capabilities. Ethereum is, at its core, a software-as-a-service blockchain platform. Ethereum allows developers to create decentralized applications on top of its framework like GnosisAlice.SiBitNation, and more.

Miners work to gain Ether, which is the native cryptocurrency that fuels the entire Ethereum network. It is used by developers to pay transaction fees and for services on the Ethereum network.

The Ethereum blockchain concentrates on running or executing the programming of a decentralized application. Ethereum runs these programs, or scripts, via smart contracts.

A smart contract is a virtual asset that defines the check and balances in a particular transaction. They can add functionalities or itself create specific applications on top of the blockchain they are executed on. With Ethereum, the program runs on how it is programmed and there is no chance of failure.

Benefits of Ethereum Blockchain

Ethereum’s decentralized platform is cryptographically-secure, which enables protection against fraudulent acts and hacking. Ethereum applications operate under the trustless principle of consensus. Involved parties in a particular transaction are not able to change or edit data. In addition, there is no down time as turning off the application would require the entire network failing, which is near to impossible under the current strength of the international system. There are nodes operating around the globe.

Smart Contracts

A smart contract is computer code, pure and simple. It is the foundation of a transaction on the blockchain, like the exchange of currency or property. If designed and programmed properly, a user can rest assure the transaction will run smooth and much more efficient than status quo, human-performed alternatives.

When Blockchain is running, the smart contract works as a self-operating program. People refer to the smart contract as a digital contract, a blockchain-based contract, or self-executing agreement wherein it converts the deal into computer code, stored in the system, and run by an international network of computers.

The result is the elimination of middlemen in the process of a financial transaction, exchange of assets, physical or digital, or any contractual agreement which contains a set of verifiable parameters.

Traditionally, people go to a lawyer to have contract papers notarized, but with a smart contract, you can drop your contractual agreement in the ledger. In its simplest form, smart contracts are instructions added to transactions on the blockchain.

Etherparty, touted as an easy-to-use smart contract creator, is striving to remove the high barriers of entry into the world of blockchain technology and its most powerful application to date, the smart contract.

Described as a contract wizard, the platform eliminates the intricacy in coding or programming a smart contract. Etherparty offers a template library wherein users can create a customized contract. The contract wizard will guide the user through the process of creating the agreement and can choose from data sources or contract clauses. It has a contract builder wherein the user can enjoy the interface and have access to the custom contract.

The platform offers a full suite of tools to properly manage and create a custom smart contract. A user is able to create and execute a custom smart contract or choose one from the Library. In addition, security testing, managing transaction fees, and monitoring tools are available to users to manage their smart contracts throughout the whole process.

Etherparty and Blockchain

With Ethereum, developers can create any number of applications all on a single platform, operated globally. The platform can serve all industries, public or private, with tailored applications which are programmed to handle bank loans, title registry, voting systems and more.

Credit: Public Domain

Unfortunately, only Ethereum programmers are able to leverage this kind of technology at current, this is due to the complex nature of the system and requirement to have an understanding of computer programming. Etherparty addresses this by making Blockchain and Smart Contracts easy to use through the web and later on a mobile app. Etherparty provides Smart Contracts that have been battle-tested and independently verified in addition to monitoring tools to make it easier for users to check on the status of their contracts.

With the recent announcement of the Rootstock-Etherparty integration, Etherparty will also integrate smart contracts on Bitcoin so users can decide which Blockchain they want to launch on, rather than managing different servers, waiting to sync the blockchain, and then using a command line to execute.

The main advantage: business entities that follow the paradigm shift will be able to save money and build trust through digital. Users will be able to create digital agreements that are safely stored in a transparent yet secure system, unlike traditional means, in other words, contracts written on paper — which is open to destruction, discarding, and misplacement.

The combination of blockchain technology, smart contract technology, and digital currency will make the principle of trade and governmental processes efficient, safe, fast, and scalable for the online environment of now and for future generations. Projects like Etherparty will serve as one of those early pioneers that paved the way towards a blockchain connected economy, powered by smart contract automation. No programming required.

Image Credit: Wikimedia / Public Domain  / Pixabay

Article source: https://thenextweb.com/contributors/2017/09/07/blockchain-changing-way-business/#.tnw_BSM0dpCp